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Ghana
Full Time
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Core Purpose
To ensure the accuracy, integrity, and proper recording of all sales, inventory, and cash/bank transactions at the sales store while supporting strong financial controls.
Key
Invoicing & Inventory Management
Tally Operations: Generate pro-forma invoices in the Tally System, convert enquiries into sales, and review existing pro-forma invoices.
Stock Control: Receive inventory transfers from the Head Office, prepare Goods Received
Notes (GRNs), and ensure proper storage and security of all stock.
Reconciliation & Counts: Conduct regular reconciliations between physical stock and Tally Prime balances. Perform monthly stock counts and submit reports to the Accounts Manager by the 2nd day of the following month.
Discrepancy Reporting: Promptly report theft, damages, unauthorized issuance, and manage returns (inwards/outwards due to demand, obsolescence, or quality issues).
Expiry Monitoring: Track the aging of shop products and report items that are 6 months and 3 months away from expiry.
Customer Service & Accounts Management
Invoicing & Receipts: Prepare timely customer invoices and issue official receipts for cash/POS transactions using Tally Prime.
Collections: Follow up on outstanding payments and ensure customers acknowledge delivery of goods.
Communication & Data: Monitor customer WhatsApp chats via an assigned laptop and ensure the Sales Officer captures customer contact details on all invoices/receipts.
Quality Checks: Perform periodic random checks on customers to gauge service quality, pricing satisfaction, and payment modalities.
Cash Management & Electronic Payments
Banking: Deposit all daily cash and cheque collections promptly into the bank and maintain organized filing of deposit slips.
Petty Cash: Record daily petty cash expenses in Tally Prime. Handle requests, applications, and reporting for petty cash advances for the Kumasi and Main Office.
E-Payments: Oversee shop electronic payments and conduct daily electronic payment reconciliations.
Compliance, Reporting & Other Duties
Financial Commitments: Consolidate and communicate end-of-month financial commitments for management approval.
Statutory Support: Assist with monthly payments to GRA and SSNIT.
Monthly Reports: Prepare and present end-of-month reports, including:
Weekly Sales Performance Summary
Sales Agronomist Sales Performance Summary
Monthly Customer Registration Summary
Customer Complaints Report Summary
Teamwork & Environment: Participate in monthly review meetings, assist the Sales Officer, and lead efforts to maintain a clean, tidy work environment with properly arranged products.
Required Skills &
Technical & Soft Skills
Technical Proficiency: Strong working knowledge of Tally Prime Accounting Software and Microsoft Excel.
Analytical Skills: Proven ability to reconcile accounts, identify discrepancies, and interpret financial data.
Attention to Detail: High level of accuracy when recording and reviewing financial transactions.
Communication: Strong written and verbal communication skills for collaborating with stakeholders, colleagues, and customers.
Integrity: High standards of honesty and professionalism when handling financial
responsibilities.
Education & Experience
Education: HND or Bachelor’s degree in Accounting, Finance, or a related field. (Professional certifications like ACCA, CPA, or CIMA are considered a plus).
Experience: Minimum of 2 years of proven experience in an accounting or finance role.
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Competitive
Monthly based
Ghana
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Job Overview
3 weeks ago
10h 32m
Job Type
Full Time
Job Role
Education
Bachelor Degree
2- 3 Years
Slots...
1
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Ghana
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